DPFS Templates
Email

Job Application Email

A job application email is often the difference between your resume being opened or ignored. This template is structured to be confident without being arrogant, specific without being formulaic. It highlights the most relevant experience in two sentences and makes a clear ask for next steps.

Job Application Email
Subject: Application — {{job_title}} at {{company_name}} ({{your_name}})

Dear {{hiring_manager_name}},

I'm applying for the {{job_title}} role at {{company_name}}. I've attached my resume for your consideration.

I'm drawn to this role because {{specific_reason_about_company}} — and I believe my background aligns well:

• {{relevant_experience_1}}
• {{relevant_experience_2}}
• {{relevant_skill}}

{{company_mission_connection}} — and I'm eager to contribute to that work.

I'd welcome the opportunity to discuss how I can add value to the team. I'm available for a call or interview at your convenience.

Thank you for your time.

{{your_name}}
{{your_phone}} | {{your_email}} | {{your_linkedin}}

How to use this template

  1. 1Research the company before writing — {{specific_reason_about_company}} should reference something real, not a generic statement about company culture.
  2. 2Mirror the language in the job description when filling in {{relevant_experience_1}} and {{relevant_experience_2}}.
  3. 3If you can't find the hiring manager's name, use 'Hiring Team' rather than 'To Whom It May Concern'.
  4. 4Attach your resume as a PDF with a clear filename: 'FirstName-LastName-Resume.pdf'.

Template variables

Replace each {{variable}} in the template with your actual information.

VariableDescriptionExample
{{job_title}}The exact job title from the postingSenior Product Manager
{{company_name}}Company you're applying toNotion
{{your_name}}Your full nameTaylor Kim
{{hiring_manager_name}}Hiring manager's name (use 'Hiring Team' if unknown)Alex
{{specific_reason_about_company}}Specific reason you want to join this companyNotion's approach to multiplayer productivity is changing how teams think about software
{{relevant_experience_1}}Most relevant experience3 years as PM at a B2B SaaS company, shipped 4 features used by 100K+ users
{{relevant_experience_2}}Second most relevant experienceLed a cross-functional team of 8 to reduce time-to-value by 40%
{{relevant_skill}}A relevant skill or qualificationExperience with PLG strategy and self-serve onboarding
{{company_mission_connection}}How their mission connects to your valuesI care deeply about making powerful software accessible to non-technical users
{{your_phone}}Your phone number+1 555 123 4567
{{your_email}}Your email address[email protected]
{{your_linkedin}}Your LinkedIn URLlinkedin.com/in/taylorkim

Frequently asked questions

In the email body is better. Most hiring managers don't open attachments unless the email gives them a reason to. Your email body is your cover letter — make it count.

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