IT Project Brief Template for Infrastructure: Define Your Project

## IT Infrastructure Project Brief

**Project Title:** {ProjectTitle}
**Project Manager:** {ProjectManagerName}
**Date:** {CurrentDate}
**Version:** {VersionNumber}

### 1. Executive Summary

Provide a concise overview of the project, its primary objective, and expected business value. Briefly touch upon the scope and key deliverables.

{ExecutiveSummary}

### 2. Project Objectives

Clearly define what the project aims to achieve. Objectives should be SMART (Specific, Measurable, Achievable, Relevant, Time-bound).

*   **Primary Objective:** {PrimaryObjective}
*   **Secondary Objectives:**
    *   {SecondaryObjective1}
    *   {SecondaryObjective2}

### 3. Scope

Outline what is included and excluded from the project to manage expectations and prevent scope creep.

*   **In-Scope:** {InScopeItems}
*   **Out-of-Scope:** {OutOfScopeItems}

### 4. Key Deliverables

List all tangible outputs and results expected upon project completion.

*   {Deliverable1}
*   {Deliverable2}
*   {Deliverable3}

### 5. Key Stakeholders

Identify all individuals or groups who will be affected by or can affect the project.

*   **Sponsor:** {SponsorName} ({SponsorRole})
*   **Key Users:** {KeyUsers}
*   **Technical Teams:** {TechnicalTeams}
*   **Other Stakeholders:** {OtherStakeholders}

### 6. Technical Requirements

Detail the specific technical specifications and criteria the infrastructure must meet.

*   **Functional Requirements (What the system must do):**
    *   {FunctionalRequirement1}
    *   {FunctionalRequirement2}
*   **Non-Functional Requirements (How well the system must perform):**
    *   **Performance:** {PerformanceRequirements}
    *   **Security:** {SecurityRequirements}
    *   **Scalability:** {ScalabilityRequirements}
    *   **Reliability/Availability:** {ReliabilityRequirements}
    *   **Compliance:** {ComplianceRequirements}

### 7. High-Level Timeline

Provide an estimated schedule for key project phases and milestones.

*   **Phase 1 ({Phase1Name}):** {Phase1StartDate} - {Phase1EndDate}
*   **Phase 2 ({Phase2Name}):** {Phase2StartDate} - {Phase2EndDate}
*   **Go-Live Target:** {GoLiveDate}

### 8. Estimated Budget

Outline the preliminary cost estimations for the project.

*   **Hardware:** {HardwareCost}
*   **Software Licenses:** {SoftwareLicenseCost}
*   **Services/Labor:** {ServicesLaborCost}
*   **Contingency:** {ContingencyCost}
*   **Total Estimated Budget:** {TotalBudget}

### 9. Risks and Assumptions

Identify potential risks and document any assumptions made during planning.

*   **Identified Risks:** {IdentifiedRisks}
*   **Key Assumptions:** {KeyAssumptions}

### 10. Success Metrics

Define how the project's success will be measured upon completion.

*   {SuccessMetric1}
*   {SuccessMetric2}

### 11. Approval Sign-Off

By signing below, the undersigned parties acknowledge and approve the details outlined in this IT Infrastructure Project Brief.

**Approved By:**

-------------------------------
{ApproverName1}, {ApproverTitle1}
Date: {ApprovalDate1}

-------------------------------
{ApproverName2}, {ApproverTitle2}
Date: {ApprovalDate2}